Gaston Arts Council

We’re Hiring

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Job Profile – Office Support Assistant

Job Purpose

The Office Support Assistant assist the Executive Director with all aspects of the day-to-day operations as it relates to planning as well as dissemination of information regarding programs, activities and events, etc.

Primary Duties and Responsibilities

The Office Support Assistant performs a wide range of duties including some or all of the following:

Design

• Newsletters and social media correspondence, updates and announcements for Gaston Arts Council
• Develop forms and records to document organization’s program, activities and events
• Oversee the collection and maintenance of records on the organization’s events/programs for statistical purposes according to the confidentiality/privacy policy of the organization

Volunteers

• Engage volunteers for appropriate program activities using established volunteer management practices

Qualifications

Education

• High School Diploma/GED

Knowledge, Skills and Abilities

• Knowledge of office management including professional phone and electronic correspondence and communication

Proficiency in the use of computers and devices for:

• data entry and collection
• social media platforms
• databases
• spreadsheets and forms
• e-mail
• internet

Personal Characteristics                                                                                          

The Office Support Assistant should demonstrate competence in some or all of the following:

• Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve assignments and tasks
• Foster Teamwork: Work cooperatively and effectively with others to set goals
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

Working Environment/Conditions

• Office Support Assistant will usually work remotely/virtually however onsite/in-person attendance at meetings and events will be required
• Office Support Assistant work a twenty (20) hour work week and will include some evenings and weekends to monitor program activities

How To Apply

• Email your resume and references to [email protected] with Office Support Assistant in the Subject
• Only applicants being considered for an interview will be contacted

Questions?

• Please contact our office at (704) 853-2787 or [email protected]